Saint Timothy Parish Council Meeting Minutes
September 21, 2004

Present: Rick Hoban, Jerry Grefer, Mark Dornoff, Mark Anderson, Larry Lense, Marin Smith, Jill Canode, Joe Meiman, Mary Brzinski, Fr. Witte, Laura Eades
Absent: Kim Wiehoff, Michelle Svec, Laurie Battiston, Fred Bernier, Sarah Hoeben, Dianna Taylor

Opening prayer – “Prayer for Vocation in September” read by Jerry Grefer.

Pastor Update:
1.  Oktoberfest income on Saturday night @ $54,000.00. 2003 Saturday Oktoberfest income was $27,000.00. Sunday Oktoberfest income was @ $34,000.00 for a total of @ $88,000.00 which does not include presale income from the car, Premier sponsors and raffle tickets. Gross income was between $130,000.00 – $150,000.00. Union Presbyterian youth made about $1,000.00 for parking! Improvements made this year were spectacular including fast clean up and strategy of Octoberfest booth and games layout.

2.  Egbers Land Design, Inc., a land design company owned by Geoffrey Egbers, presented a plan to staff on Friday September 17, 2004. Father Witte, Kay Schuele, Mona Lewis, Greg Egbers are on the committee. Father presented a diagram of the plan. The goal of this land design is to create a flow to the design of the church. Everything presently existing will stay. Trees/bushes may be moved around and utilized differently. There will be an additional 100 trees planted around the church property. The plan was designed to create a look pleasing and inviting to the community. Both entrances will match. $30,000.00 was budgeted for landscape this year. We will slowly work to complete plans by prioritizing needs. This design plan will be presented to the church community within the next few weeks. Parking lot to be completed week of September 20th.

3.  Land Acquisition from the diocese – Still need engineer to stake out the 15 acres we asked for. Best utilization of the land also to be engineered.

4.  Pastors of Boone County met with Bishop Foys during the week of September 13th. Population continues to increase. Parishes are going to be bigger operations. Where are we at this stage of operations? Father Witte to work on project with Diocese.

5.  Diocese Annual Appeal – St. Timothy Church will get @ $3,000.00-$4,000.00 back from the Diocese for reaching above our goal.

There has been much communication about whether a school will be built at St. Timothy. A school will not be built in the near future. A school feasibility plan is in process. Planning, surveys, appreciate inquiry continue. Listening sessions will begin in October regarding school, education and recreation center. More concrete information will be presented, then strategies to make this concept happen will be established.

Father Witte presented a power point presentation regarding the Pastoral Plan for St. Timothy Parish.

Step I – Know who you are
Vision of Four Pillars
Parish Profile:
-Make-up of Parish life
-Trends: Registration, sacraments, finances, education
-Boone County statistics

Step II – Create a Culture of Listening
Survey, Appreciative inquiry need to continue
Project Listen
Listening Sessions on school/education/recreation.

Step III – Identify areas to keep building the road
Ministries/personnel
School/Education Center
Long term campus plan
Technology
Recreation Facilities
Parking
Land
Church capacity

What is Next?
October: School education center study continues
Architectural plan presented in October/November
Identify a strategy by 2005 including campaign funding and how to proceed.

Develop a Structure for Success from the Pastoral Plan
WHAT? ------Vision Campus plan
HOW?--------Campaign Funding Strategy
WHY?--------Communication – Tell the story of Why?

Proposed Roll Out
What (vision and campus plan) by November
Why (Communication) Ongoing project
How: Campaign Funding Strategy (Cost estimates and strategy): Completed by December

Decisions to be made
Task Force to lead this project.
Hire a consultant or a full time business manager/development director.
How do we conduct a campaign in the present fiscal reality of parish and diocesan life?


Next Parish Council meeting is October 19, 2004 at 7:00 pm.

Respectfully submitted,

Laura Eades