St. Timothy Pastoral Council Meeting Minutes
March 21, 2006

Attendance:
Rick Hoban, Larry Lense, Fr. Bolte, Mark Dornoff, Jerry Grefer, Joe Meiman, Mary Brzinski, Marin Smith, Michelle Svec

  1. Opening prayer was led by Jerry Grefer
     

  2. Finance update was provided by Rick Hoban
    The receipts are up $2,367 vs. last year and up for the month by $2,100 vs budget. DPAA – we received a rebate from the diocese for the 2005 DPAA in the amount of $16,497 which we paid against the land loan. There are still $15,000 in outstanding pledges. Payments to St. Paul are on track. Railings will be installed this month. Signs are still pending permits. St. Pauls finance council meeting was held to determine the new rates for tuition for the 2006/2007 school year. The parents will be notified directly via letter from St. Paul. The St. Paul families were contacted via letter from Fr. Bolte discussing how a family will be considered out of parish and therefore need to pay out of parish tuition. He has received a few responses from the letters. There is a pending quote for parking lot improvements to fill cracks, seal coat and striping. We are waiting for additional quote for comparison. Landscaping – Pastoral Council has voted to have the parish landscaping be maintained professionally. The finance council is waiting for additional quotes in order to compare them. Next Finance council meeting is 4/12/06.
     

  3. Worship Committee Update was provided by Larry Lense
    Fr. Bolte will be IN the font doing the baptisms this Easter Vigil – there are three baptisms scheduled. Ministry signup sheets are currently in the sacristy for the Holy Week services and Easter masses. To alleviate the problem of too many announcements – they will be shortened to what is essential and encourage parishioners to read their bulletins. Father Bolte is interested in suspending a 5-6 foot crucifix behind the altar. Cost is approx. $10,000 – He is also interested in having a St. Joseph statue with candle holders placed where the St. Timothy Icon is currently placed. The cost of this is approx. $10,000. He would like to maintain continuity in design with the Mary Statue. St. Timothy Icon Picture will be moved behind the baptristry. Mobil Book Racks are still being looked into. Easter Vigil is currently being coordinated and Easter Morning Mass will be at 7:00am. Altar cloths are fraying and we are looking into placing either lace or satin around the edges to help prolong their life. Parish Council Pillar representatives were reminded once again to make sure they have three volunteers willing to have their foot washed in the feet washing ceremony on Holy Thursday. Next meeting will be May 17, 2006.
     

  4. Formation Committee update was provided by Marin Smith
    Youth programs are winding down. Grades 7-8 Greatest success in the ongoing program for Confirmed 8th graders. Participation has been much better than anticipated. Penny ware is currently under way to aid CRS and Ted & Mona. Grade 2 – Jesus Retreat was a huge success. They received much positive feedback. Grades 1,3,4,5,6 classes as usual. Lenten projects are underway – footprints will be showing up in the hallways for all good deeds done by students. Nursery and Preschool: Deb Thomas is working with Julie Reynolds on hands on activities for the Nursery – Attendance has reached unsafe levels for the space and number of adult/teen supervision. They will have to begin capping the number of toddlers to 15 who can be accommodated at each mass. They need more space – possibly the classrooms in Brodnick Hall currently used as storage. Adult Faith: Lenten retreat to occur 3/25 with Fr. Bolte. Spiritual Masters Series with Fr. Tim Scheer.
     

  5. Community Update was provided by Michelle Svec
    Dinner dance netted $15,200. Attendance was down approximately 70 people from last year. Fish Frydays are averaging 650 meals served per week. On April 7th they will introduce a new entrée on the Fish Fryday menu – a hand cut/hand breaded fish fillet will be offered. The Easter Egg hunt will occur on 4/15/06 from 9:00-11:00 am.
     

  6. Outreach update was provided by Mary Brzinski
    New hope outreach 20 volunteers showed up on 2/22 to learn about the volunteer opportunities and help with office tasks. We tithed to New Hope (via Grant) $2,466.88 and an additional “matching” grant was given by an individual parishioner to bring the total to $4,932.76. They will use the money to purchase baby beds and car seats for mothers who participate in their classes. Upcoming grants – March Diocese collection for International Funds. April Grant is Welcome House of NKY. On 4/7 these residents of welcome house will be brought to St. Tim’s for the fish fryday. We have multiple families in need of landscaping work – this will be scheduled in April. Honk continues to draw around 10 volunteers per month – Jim Scholar leads this group on the 4th Saturday of the month. T-shirts and Golf Shirts are looking to be ordered with the St. Tim’s logo and “Stir into Flame” scripture message embroidered on each shirt for the St. Tim’s representatives to wear while out in the community doing outreach. Mike Frank was appointed as Chairman and Lisa Ratermann appointed as Secretary as Marty & Geri Herbert have given this ministry many years and decided it was time to step down.
     

  7. Bylaws – The bylaws were reviewed through the end and changes made as decided upon by the Pastoral Council. Changes will be complete and e-mailed to PC for approval and to be read at the next PC meeting in April.
     

  8. Strategic Land Use Development - The council discussed many avenues on what or how to determine usage for this land.
     

  9. Planning Day - There will be a Planning Day on September 9, 2006 for determining goals and objectives for the 06/07 parish year. Parish Council attendance is strongly advised.
     

  10. Next meeting - Next pastoral council meeting will take place on 4/18/06 at 6 pm.


Respectfully submitted,

Mary Brzinski
3/23/06