St. Timothy Pastoral Council Minutes
June 26, 2007

Present:  Fr. Rick Bolte, Fr. Jacob, Mary Brzinski, Jim Sholar, Jerry Beatrice, Rick Hoban, Marin Smith, Larry Lense, Al Kovacic, Rick Harvey, and Randy Herbert, 
alternate member Steve Lemberg (alternate) and  John Gould (Finance Council)
Absent:  Jerry Grefer, Dave Shefchik, and Mark Dornoff.

 1. The opening prayer was offered by Fr.Bolte and April meeting minutes were approved.

 2.  Pillar Reports

  1. Finance Meeting minutes- (see attached).
    Rick Hoban and John Gould presented a detailed report on income and expenditures for the Fiscal Year ending June 30th, and the projected budget for the FY beginning July 1.  We are expecting a net deficit for both years.  Discussion centered around how to cope with the projected shortfall, and possibilities for improving the bottom line.
  2. Larry Lense reported on last month’s Worship Committee meeting (see attached).  Most of the discussion dealt with the use of DPAA funds.
  3. Jim Sholar gave the Outreach Committee report (see attached).  Plans for the Yard Sale to benefit St. Charles Academy in Zambia were discussed.  The Outreach Committee has requested that other parish organizations, including the Parish Council, purchase tables for the sale.  Other discussion dealt with whether or not to start a chapter of the St. Vincent de Paul Society at St. Tim’s.
  4. Marin Smith reported on the Faith Formation activities for the month (see attached).  Registration for PSR for the next school year is already under way.
  5. There was no Community report for this month, but Mary did say that the Vacation Bible School was a big success.

 3. Jim Sholar reported that 6 new families have registered in the parish in the month of June.  Much discussion followed concerning the functions of the Regions, which are in danger of demise.  The consensus was to try to keep them going as a way to get new people involved in parish activities.  Fr. Bolte suggested that we start small and simple, and let things grow gradually.

 4. Mary reported that the committee to choose themes for the stained glass windows has been formed, and will meet soon.  No other information is available yet. 

 5. Pastor’s Report.

  1. Investigation has revealed that the proposed house raffle is not workable for the parish, and is no longer being considered.
  2. Preschool construction plans are progressing in a timely manner.  Deb Thomas has set periodic goals for herself, and so far is on track to open for the 2008 school year.
  3. Dale Foley has resigned effective June 30th.  As of this meeting the search for a new music director is on, and Fr. Bolte has an excellent candidate in mind. 

6.  Election of new officers and pillar representative assignments followed.  In tight races, all three incumbents retained their offices.
Chair - Mary Brzinski,
Vice Chair - Jerry Beatrice
Secretary - Randy Herbert. 
Worship Committee - Al Kovacic
Outreach - Jerry Beatrice
Faith Formation - Marin Smith
Community - Rick Harvey 

Congratulations to all on their “new” positions.  A brief review of duties and responsibilities followed.  A lively discussion followed concerning the merits of having a representative of the youth of the parish sit on the council.  Concern centered around what the actual role would be, and how to handle any sensitive information which may be brought up.  The council agreed to think and talk about the idea, and revisit it at the next meeting in August.  In the meantime, the topic should be introduced at the next STYM meeting to get their feelings and ideas.

 7. Fr. Bolte introduced some ideas for next year‘s DPAA, including a permanent sign to replace the temporary one, and/or a cross for the outside or top of the church so that it can be recognized as a church.  Dave Shefchik “volunteered“ to form an ad hoc committee to investigate ideas and costs.

 8. Fr. Bolte reported on the Diocesan “5 Year Plan“ to increase offertory collections and replenish depleted coffers.  2007 will become the benchmark year, and half of any increase in 2008 will go to the Diocese.  The same will occur in 2009, and then the greater of the two amounts will go to the Diocese in 2010 Through 2012.  In a related topic, a diocesan task force is being created to determine future needs for new parishes and schools for Boone County.  Volunteers will be solicited from all affected parishes.

9.  Mary gave a brief summary of the goals from last year‘s All Parish Planning Day. Her column in the last issue of The Companion is an excellent summation.  The date for the next event was announced as August 25, beginning at 9 am.

10. Jerry Beatrice suggested that bingo might work as an excellent fund raiser at St.Timothy Parish.  He has seen it draw excellent crowds at other parishes, and wishes to look into the possibility further.  Rick Hoban will help by talking to the organizer from St. Henry.

11. Fr. Bolte gave his heartfelt thanks to Jerry Grefer, Rick Hoban, and Larry Lense for their years of dedicated service as Pastoral Council members.  This was their last meeting as members, and they will be missed.

12. The next PC meeting will be August 7.  Steve Lemberg volunteered to offer the    opening prayer, and Al Kovacic the closing prayer.

13.  Fr. Jacob offered the closing prayer, and the meeting was adjourned.

Respectfully submitted,
Randy Herbert, Parish Council Secretary

PILLAR REPORTS

FINANCE COUNCIL
 

FINANCE COUNCIL MEETING: Wed. June 13, 2007 8:00 PM

In attendance were:
Fr. Rick Bolte, Fr. Jacob Varghese, Leigh Ann Divine, John Gould,  
Kyle Lawler, Rich Field, Steve Logan,  Rick Hoban, Jim Lockhart, Steve Alley 

The meeting was opened with a prayer by Fr. Bolte.

Fr. Bolte updated us on the diocese needs to raise some funds for the future retreat center at Marydale and also the kick off Diocese Offertory Program.

He also asked that all member of the Finance Council attend one of the upcoming meetings to discuss the details of the Diocese Offertory Program.

Leigh Ann updated us on the 18 St. Tim’s families who have decided to pull their children out of St. Paul’s next year.

Thanks were given to outgoing Council members Steve Logan and Rick Hoban.

The new three year term members discerned for the Council are Jim Lockhart and Tom Duggan and a one year term will started by Steve Lemberg.

The Divine house raffle project that was discussed last month has been cancelled.

Fr. Bolte gave us a brief update on the stained glass project and informed us that for the 2008 DPAA he was considering a Crucifix or a large cross on the side of the building facing US 42 as well as some additional hi-tech signage.

The following members agreed to take on the following additional responsibilities for the next 12 months:

John Gould - President and Parish Council Representative
Rich Field    - St. Paul Finance Council Representative
Steve Alley  - Secretary

We agreed that we will not be meeting in July and would resume our regular meetings again August 8, 2007.

Respectfully submitted,
Steve Alley, Finance Council Secretary

WORSHIP
 

Worship Committee Meeting Minutes- May 16, 2007

Present:  Fr. Bolte, Deacon Mike Keller, Stephanie Schenk, Dale Foley, Larry & Pat Lense, Helen Baltz, Madeline Bond and Michelle Alley

Helen started the meeting at 7 p.m. with a prayer.

Worship Committee
- 10 people are discerning on May 20th for 2 open positions on the committee
- Larry, Pat and Helen will serve until June of 2008.
- Madeline and Stephanie will serve until June of 2009.
- New members will serve until June of 2010
- There will be one alternate to replace anyone who cannot serve out their term.

Parish Mission
Everyone enjoyed it. We had good crowds. Helen liked the music played before the services, could we do this for weekend Masses? Dale feels that due to the noise in the Gathering Space before Masses, the music couldn’t be heard.

Leaves on the Tree of Gifts
- Some are asking if they can get a leaf made for the tree.

- The leaves were intended to represent those who donated something extra for        the Church, such as the Crucifix or St. Joseph Statue.

 

Stained Glass Windows
- Some people have been asking why we are buying stained glass windows instead of paying down the debt with the extra DPAA donations.
- Fr. said that if we do a Capital Campaign we would collect a lot more money toward the debt than if we just ask for it through DPAA.

-   - People like seeing the money go for a particular improvement vs. just paying down debt.

-   - Could remodeling the Sanctuary (the pews behind the Altar) be a possibility for next year’s DPAA? We have to find something that the parishioners will get behind.

-   - By doing these improvements with the DPAA we have more money in our general fund to budget toward our debt.

-  - If we were to build a new church we would move the stained glass windows to the new church.

 

Baptisms During Mass

-    People are still complaining about having Baptisms during the Masses but they are meant to be Communal Services not private. We are trying to limit the number of announcements on those days.

         

Memorial Day

- Mass will be at 10:00 am

 

OCP/ HYMNALS

-  Do we want to order the same number as last year?  Yes

 

Locking up chairs for Easter Vigil

-  Is there a way to lock up Brodnick Hall instead of moving the chairs to the Youth Room so John won’t have to set them all back up on Monday?

-  We’ve talked about a gate but can’t seem to find a good solution to the problem of closing off one part or the other.

 

Magazine Subscriptions

-  Dale will come up with a list of good possibilities for the Worship Committee and bring in one of each for us to check out. We’ll subscribe to a couple and pass them around the Committee.

 

Next Meeting

Our next meeting should be on June 20 but Fr., Larry and Pat won’t be in town.

We will meet on August 15 and the new members will join us then.

 

Meeting adjourned at 8:00 p.m. 

FORMATION

Sunday Morning Youth
All programs are on hiatus, except for the Children’s Liturgy of the Word and nursery  Debbie Froschauer and Deb Thomas rotate responsibility for making sure the leader is present, things have been set-up, and all goes well.

PSR
Registration forms will go out with the June/July issue of the Companion.  A sigh will be hung between the supports for the parish sign at some point in July reminding people to get their students registered.

Two Sunday classes for each grade level will be made available this year, to address the issue of lack of space on Mondays and Wednesdays and scheduling conflicts of some of the students due to extra-curricular activities.

STYM
As I write this report we are a day away from leaving for the Mission Trip to Mississippi.  I hope to report upon our return that all went beautifully.
Numbers in the youth group continue to grow, thanks to the great leadership of Charlotte Boemker and Mary Brzinski.

Adult Faith Formation
The adult faith formation programs still operating during summer months include Friday scripture study by  Fr. Bolte, Month of Sundays available online, Tapping Into Theology in August, Women’s prayer group,  and Men’s group.  The kiosk has been updated to reflect these things.

Respectfully submitted,

Chris Bruewer, Director

COMMUNITY
No report

OUTREACH

Outreach Ministry Meeting Minutes:  June 14, 2007 at 7pm

 

Attendance:

Paul Barth, John Benton,  Lesley Duggan, Mile Keller, Richard & Rosalie Hentz, Charlene Melihercik, & Jim Sholar,

 

 Lesley opened the meeting with prayer.

  

Old business from meeting of May 2007:

  1. Benton Farm/City Heights Fishing Day will be held June 27, Wednesday..

    1. Menu was decided upon

    2. John has rented a Port-a let.

    3. Volunteers are needed to serve food, drinks, oversee activities & assist with the actual fishing.

  1. Yard Sale update

    1. Charlene distributed a letter explaining the needs of St. Charles Academy.

    2. Individual booths will cost $10 to rent. 

    3. Volunteers will be needed to set up the tables at 6:30 am & take down at 2pm

    4. St. Vincent de Paul will have a truck in the parking lot for any unsold merchandise.  Sellers may leave their items in the truck.

    5. Volunteers are needed to help at the food booth.  Jerry Beatrice volunteered last month to take charge of the food booth.

    6. Rent a Got a Go will cost $80.  It is necessary to provide toilet facilities & thus secure the church hall & parish center.

    7. Jeanette Bolin will handle the PR for this event & provide notices in church bulletins & give information to the newspapers.

  2. Outreach Shirt

    1. Lesley brought a demo shirt that was button down, denim, long sleeve with an Outreach logo to be placed on the left side of the shirt. 

    2. The shirt will be made available for parishioners to order.

    3. There was no objection expressed to the style of the shirt so Lesley will proceed with ordering both a ladies & a man’s shirt.

  1. Outreach car magnet

    1. St Timothy’s Parish & the address of Union, KY will be placed on a large car magnet that can be transferred to parishioners cars when they are involved doing Outreach.  If possible Lesley would like the log to contain the flame symbol also.

    2. Lesley will have a sign out/in book for those parishioners who borrow the sign.

    3. The size of the sign is 32”x9” & the price is $25.  Discussion followed & it was suggested that the sign be made smaller.

  2. Take Me Out to the Ball Game

    1. Outreach has committed to the families at IHN.

    2. August 12,2007 the IHN families will be picked up at 5pm & driven to the Florence Freedom Center.

  3. July Grant Recipient. Holy Trinity School in Newport

    1. .Jeff Finke, the new principal will speak at Masses on 6/30 & 7/1

    2. St. Tim’s will help paint classrooms on July 14.

  4. TGIF dance:

          Friday June 1st at Brodnick Hall & approximately 13 people were in attendance.

 

New business covered:

  1. St. Vincent dePaul chapter
    Lesley presented a letter she received from the District Council of Covington explaining the mission of the society. Discussion followed concerning the pros & cons of starting a conference at St. Timothy. Lesley thought St. Tim’s helped its members. Mike Keller thought we had enough programs.

  2. T here is $150 set aside each month for Outreach to help parishioners in financial need. Dick Hentz expressed concern that that is not a large enough sum of money. Discussion followed as to how many parishioners actually come to Lesley for help. Rosalie suggested that our parishioners be made aware of what is available to them. Lesley will write an article for The Companion & add information to the bulletin. If another parishioner knows a need, please do not hesitate to notify Lesley who will proceed in strict confidentiality. 

  3. Readifest
    St. Tim’s has been requested to participate in Gallatin County Family Resource Center’s Readifest. Readifest includes all students who are enrolled in Gallatin County Schools.
    · There are 20 information booths, fun activities, & school supplies for the next school year.
    · Date is July 31,2007, time is 4-7pm.
    · Outreach will request donations of school supplies that can be given away or used as door prizes. Extra school supplies will be donated to Kenton County.
    · Lesley  to notify any parishioners who might need assistance with school supplies to please notify her.

Adjournment----The next Outreach meeting will be on Thursday, July 12 at 7pm in the Parish Center.   

 

Respectfully submitted,

Rosalie Hentz