St. Timothy Pastoral Council Minutes

June 20, 2006

Present:  Jerry Beatrice, Joe Meiman, Larry Lense, Jim Sholar, Randy Herbert, Mary Brzinski, Sarah Hoeben, Father Bolte, Laura Eades

Absent:  Jerry Grefer, Rick Hoban, Kim Wiehoff, Michelle Svec, Marin Smith

1.       Opening prayer read by Mary Brzinski.

2.       Welcome to new Pastoral Council members – Jerry Beatrice, Jim Sholar, Randy Herbert.  Introductions made by all members.  Farewell to Joe Meiman, Sarah Hoeben and Laura Eades.

3.       Worship Pillar report by Larry Lense.
Last meeting was on May 17, 2006.  Easter Mass attendance reviewed.  St. Joseph statue moneys donated by anonymous donor.  Mass time change for Saturday evening brought to Pastoral Council (PC).  Discussed changing mass times. Joe Meiman motioned time change options for Saturday mass be brought to entire Parish.  Mary Brzinski seconded. Questions to be placed into the Parish Survey for input.  New Book of Gospels ordered.  The new Crucifix has been attached to the DPAA drive.  Next Worship Committee meeting will be August 16, 2006.

4.       Formation Pillar reported by Mary Brzinski for Marin Smith who was absent.  Registration forms for 2006-2007 PSR program will be sent out with the June/July Companion.  A proposal for classroom space for the new 2 year old program presented.  It called for spending about $2000 for furnishings and moving a storage wall.  This would continue to provide adequate storage space as well as creating the extra classroom.  Proposal accepted by PC.  Life Team is being developed for the fall.  It was decided by Formation Pillar to limit this to one time per month rather than weekly.  Charlotte is continuing to recruit adult volunteers to help with Youth Ministry.  Adult Faith Formation for the summer includes a new version of Theology on Tap.  An effort is underway to select co-chairs for the Adult Faith Formation committee in order to shift responsibility for calendar development to a group of dedicated parishioners.  VBS occurred during the week of June 12.  The number of registered children was 188 with over 90 adults and teens to help. 

5.       Outreach Pillar report by Mary Brzinski. 
Last meeting was on May 25, 2006.  June 7, 2006 was City Heights fishing trip to Benton Farms.  July grant recipient is the St. Vincent De Paul Pharmacy.  Region 3 to coordinate outreach activity.  HONK is the August grant recipient.  Region 9 to coordinate activity.  October is the Baby Shower for Health Point Collection.  November is the Interfaith Hospitality Network.  Region 6 to coordinate wrapping gifts in the mall as part of their fundraiser.  November and December activities being planned.  The Garden for the needy is planted and doing fine.

6.       Community Pillar had no report for June.

7.       Finance Committee report by Father Bolte for Rick Hoban. 
Dan Bultman was introduced as the new Business Manager at Finance Council meeting on June 14, 2006.  Approval for the 2 year old Sunday Preschool classroom proposal was motioned by Joe Meiman.  Mary Brzinski seconded motion.  Motion approved per PC.  Discussion about coordination of extra fund raisers such as the chicken dinners that are not part of the parish budget.  Decision made to bring this up at the next Finance council meeting with the hope of developing a proposal for the PC.

8.       Pastor Report by Father Bolte. 
Part time position for the Outreach minister has not been filled.  Kathy Jordan resigned as the Companion editor.  DPAA total is @$156,500.  This is an increase of $33,000 from our goal.  This will help pay for the Crucifix.  Marin Smith, Mary Brzinski, Maureen O’Brien and Cherye Morgan are on an AD HOC committee for a strategic planning process.  Initial draft in June 2006.  Focus groups starting 6/20/06 for how to formulate a Parish Survey.  4-6  people will be in these focus groups.  Objectives for the 2006 strategic planning process include. A) Gain an understanding of how current services are perceived by our parishioners.  B) Gain an understanding of interests in services not currently offered to our parishioners.  C) Gain an updated perspective on the building of a parish elementary school.  D) Determine future direction for financial allocation of parish monies.

9.       2006-07 Budget approval. 
Father Bolte asked for questions/concerns regarding Budget which was emailed to all PC members with complete 50 page budget.  Mary Brzinski had questions about budget showing deficit.  Much discussion ensued.  Father Bolte to ask Dan Bultman to consolidate accounts to make it better user friendly.  Budget will be available on the St. Timothy website.  Goal is to aggressively pay off debt.  Motion to approve budget made by Joe Meiman.  Jerry Beatrice seconded.  PC approved 2006-07 budget.

10.     Pastoral Council Executive Committee elections. 
Father Bolte requested putting off elections at this time due to several members being absent.  Since there will not be a July meeting, elections will be made over the Internet for new officers.  August 26, 2006 is the scheduled Parish Planning Day.  Staff members, PC members, Finance Council members to get together to discuss St. Timothy’s immediate future.

11.      Mary Brzinski offered closing prayer.

12.      Next PC meeting scheduled for August 15, 2006 after 7 pm mass.  Will start around 8:15 pm. Executive committee will meet on August 2, 2006 for PC agenda.

Respectfully submitted,

Laura Eades

Pastoral Council Secretary