St. Timothy Parish Council Meeting Minutes
January 17, 2006

Present: Michelle Svec, Marin Smith, Sarah Hoeben, Mary Brzinski, Jerry Grefer, Rick Hoban, Joe Meiman, Larry Lense, Father Bolte, Laura Eades
Absent: Kim Wiehoff, Mark Dornhoff, Laurie Battiston

1. Sarah Hoeben led opening prayer.
    
2. November 2005 Parish Council minutes were approved. Rick Hoban motioned, Marin Smith seconded.
    
3. Parish Council agenda setting meeting to be held on the first Wednesday of the month at 7:00 pm. To be attended by Father Bolte, Jerry Grefer – Chair, Rick Hoben – Co-chair and Laura Eades – Secretary for parish council at this time. If you are aware of an issue that needs to be discussed at parish council, please advise as soon as possible so that it can be added to meeting agenda. Laura requested that each pillar representative have information to be presented at the meeting be written down so that reporting is adequate.
    
4. Finance Council report by Rick Hoban.
   Cash flow at St. Timothy continues to be tight. Receipts: Total contributions were up $800.18 versus last year. Total contributions missed budget by $985.58. A parishioner donated $10,000.00 to be used for outreach. Per the parishioner’s instructions, these funds will be used to match parish outreach donations. The $10, 000.00 donation does not get taxed 11% by the Dioceses since the funds are earmarked. DPAA: We have collected enough funds to meet our parish goal. There is still over $24,000.00 in outstanding pledges to be collected and those funds go directly to our parish, exempt of the 11% diocesan tax. Disbursements: The normal $18,000.00 payment was made to St. Paul for the 03/04 school year. The remaining balance due St. Paul for 03/04 is $62,531.20. At the payment rate of $18,000.00 per month, this liability should be paid off in April 2006. St. Tim’s payments to St. Paul for 05/06 school year are on track to be paid in full by June 2006. The $5,000.00 budgeted gift to St. Henry High School will be removed from the budget. $150,000.00 Land Purchase: No payment has been made to the Diocese for land purchased in late 2004. The Diocese is charging us interest on this loan. Greg Egbers to follow up with Tony Depenbrock at the Diocese to determine the interest rate and payment arrangements. Railings and Signs: These are still planned for installation. Waiting for appropriate weather before we schedule the work. Budget for second half of fiscal year 05/06 did not come through Parish Council. Fiscal year budget for 06/07 will need to be approved by Parish Council. Michelle Svec asked if lines would be repainted on the older part of parking lot due to they are hard to see. Rick Hoban to check on for budget. Parking lot may need to be resealed first.
    
5. Worship Pillar report by Larry Lense.
   Due to allergic reaction to incense by some parishioners, it was decided to use incense at major feast days only. Worship members discussed the possibility of hymnals being passed out as parishioners enter the worship space and return them to a mobile cart after Mass due to some pews having many hymnals and others few. To be discussed more. If a parishioner did not indicate on this years Stewardship form that they wished to serve, they will not be on the active list for ministers. “Healing” service offered at the 11:00 mass last fall will be done at all masses next year to give all parishioners an opportunity for this service. All evening services and Holy Day masses requested to start at the same time in hopes that mass attendance would increase. 7:00 pm is the time thought to be best. It was brought up that St. Timothy Christmas cards were late to parishioners due to Post Office issues.
    
6. Outreach Pillar report by Mary Brzinski.
   Hosea House December meal coordinated by Dave and Kate Mueller of Region three served 130 meals. The meals were provided by the generosity of St. Timothy parishioners. Alternative Christmas donations collected were $9,477.25 to be dispersed to the 11 agencies. St. Timothy parishioners helped 42 families or 117 children in total through the Region Giving Trees. In addition to the region giving trees, St. Tim’s also had parishioners who helped fellow parishioners and a family from Hosea House. Donations to St. Augustine City Heights and Gallatin County CAC continue to be made. Furniture, toys and clothing were delivered in December. Through the middle of January, we have contributed $4,167.00 from our tithe and additional donations of $2,997.00 totaling $7,164.00 to the Retired Religious Collection. The 2006 St. Timothy Grant recipients were chosen. They are: New Hope Center, Welcome House of Northern Kentucky, Family Nurturing Center, St. Vincent DePaul Community Pharmacy, Housing Opportunities of Northern Kentucky, Inc, and Interfaith Hospitality Network Of Northern Kentucky. New ministry in Network of Care is the Prayer Blanket ministry. Dottie Due reported to Outreach pillar that this ministry involves sewing lap-sized blankets that are given to people in the hospital or seriously ill patients. Blankets will be blessed by Father Bolte. The Ministry to the Sick and Homebound is done by Dottie Due or Father Bolte. Visits and/or phone calls will be made to check on the healing process. New Day Ministry program will begin again in February facilitated by Miriam Burkhart.
    
7. Community Pillar report by Michelle Svec.
   Invitations for the Dinner Dance to be sent out soon. Any donations are appreciated. Please contact Jennifer Fedders in the Parish office with donations, questions, concerns. There will be a 4:00pm mass on February 4, 2006 so that the Chicken Dinner can take place sponsored by the Men’s Prayer Group. No 5:30pm mass on February 4th. Pre-sale tickets to be sold after mass over the next two weekends. Friday Fish Fry to be begin on March 3, 2006.
    
8. Formation Pillar report by Marin Smith.
   Adult Faith Formation brochure to be in bulletins this weekend with the different programs offered at St. Timothy's. A laminator is wanted as well as some dye cuts for the Ellison machine. The cost of the laminator is $389.00. Pamphlet for laminator to be given to Greg Egbers so that he can assist with purchase and budget needs. Chris Bruewer gave a written report to Marin which included the idea for Team teaching for the Catechist for the PSP program.
    
9. First draft of new Parish Council By-laws.
   Mary Brzinski led the council in assessment of new by-laws. Changes were made as needed to the draft. Time constraints resulted in looking at draft through Article IV. Will continue with Article V assessment at February Parish Council meeting.
    
10. Pastor Report.
    Father Bolte reported that he is meeting with Bishop Foys in February to discuss the future Strategic direction of the Catholic Church in Boone County. Various ideas were discussed regarding the future of St. Timothy Parish. Father Bolte to report back to council and parishioners on meeting outcome. There are paper collectors in the parking lot for benefit of youth group. A blurb to be inserted into the bulletin in regards to this for parish participation.
     
11. February Parish Council meeting to take place on February 21, 2006 at 7:15 pm.
     
12. Closing prayer led by Jerry Grefer.
    
    Respectfully submitted,
    
    Laura Eades
    Parish Council Secretary