1. The original idea for the Facilities Committee was to determine what should be built, then wait until funds were raised to design the actual building.  However, the architect has indicated that if fund raising begins in 2010, the building could be ready for occupancy by 2012 if planning begins now.  The bishop has given his approval to keep the process moving forward, but the capital campaign will wait for the economy to improve.

2. There is a need to complete the concrete work in the frying area.  The estimate to expand to the drain is approximately $2850.

6. I have checked with a sign company about the cross for the church building.  Based on a project he did at another church, and with no specific design of our own, he thought our cross would cost around $10,000 installed.

7. The next PC meeting will be May 6.  Rick Harvey volunteered to offer the opening prayer, and Steve Lemberg the closing prayer.

8. Kathleen Thompson offered the closing prayer, and the meeting was adjourned.

Respectfully submitted,

Randy Herbert
Parish Council Secretary

PILLAR REPORTS

Worship Report

Worship Committee Meeting Minutes: March 11.

Present:  Fr. Bolte, Fr. Jacob, Kelly Stuckenschneider, Katie Barton, Mary Ann Kordenbrock,  Madeline Bond, Becky Herbert, Al Kovacic, Darlene Lageman, Dolly Holzwarth, and Michelle Alley

Madeline Bond started with a prayer at 7:00 pm.

Old Business

We ran out of the Lenten Books this year. Kay knows and will order more for next year.

New Business:

• Mike Keller will be getting the people for Holy Thursday’s foot washing.

• Michelle will have a sign up sheet in the Sacristy for ministers for Holy Week & Easter Masses

• Holy Thursday Seder Meal 5:30 pm, Mass at 7:30 Marin Smith & Jennifer are handling this but Marin would like help with the food from Worship Comm.

• Art and Environment will set up a room in the PC for the Tabernacle and clear the Altar.

• Good Friday Service 1-3 pm Stations at 7:30 pm

• Holy Saturday:
  Bunnyfest at 9 am.
  Also a Marriage Validation at 9am in Church.
  Michelle will ask some of the men at Men’s group to help move pews at 9:30.
  Church is being decorated at noon. Steve & Michelle will clean & refill the font.
  We will again lock up Brodnick Hall so chairs can’t be brought upstairs.

• Easter Vigil 6 adults being baptized  we don’t know how many children.

• Mike Keller plans to test the holy oils before they are disposed of. The Lenses will take care of disposing of them again.

• Easter Flower Fund flyers are in the bulletin and in the Gathering Space.

Music

• Choral Concert May 17:
  4 pm concert, followed by Spaghetti Supper by the Youth Group.

• Music at Baptisms: Fr. hasn’t spoken to the Deacons about that yet.

• Lenten music- people seem to like the acapella music.

• Sound System is working better.

• Children’s Choir has been invited to sing at the Cinti. Museum Center.

• Katie will get the music to Michelle for the Good Friday Programs.

Other

• Why weren’t there any Lenten Small groups this year? Probably due to the Parish Mission this year in March.

• Railings for the altar steps: Al & Fr. brought this up to Parish Council but there were concerns on how this would affect the flow – where to put them so that they wouldn’t be in the way. If it’s a real problem we do have the ramp for people to use.Rick Harvey will look into making the steps easier to see when coming down.

• Pastoral Council voted to add an outdoor cross on the wall of church facing 42 as a DPAA incentive instead of an organ.

• The new Parish Sign will be painted and lighted when the weather improves. The small entrance signs will also have electric run to them.

• The floor in the Gathering Space is looking bad – does the cleaning crew mop it?
  Fr. will check into seeing if it can be cleaned. 

• The Baptismal Font is losing water again. Michelle and John will check it out.

The meeting adjourned at 7:50. Our next meeting will be on May 13, 2009

Formation Report

Youth Minstry

• In the past couple months the youth ministry have participated in two diocesan events.  XLT at Thomas More college which is a praise and worship evening that concludes with Adoration, and the Lazer craze lock in where the kids were able to participate with 5 or 6 other youth ministries in the Diocese. 

• We have finished our teachings on Sacraments. 

• The youth has helped out with the fish frys and had our first fund raiser for the mission trip.  We raised $1,077 on the jail fund raiser.  As in the past two years, the mission trip, is also getting the donations made by the split the pot raffles that take place during the fish frys.

• April 19: Hosea house outreach and we will also be doing yard work at a parishoner's home.

• May 3: The senior citizen dinner will be held on May 3, all senior citizens from St. Timothy are welcome. 

• May 17: We are having a spaghetti dinner fundrasier with the choir with proceeds going toward the mission trip and choir. 

• May 31: Our high school senior prayer service.

• June starts our bible study and games on the hill along with other summer activities.

• May: fund raising for the mission trip. Our theme "No Place Like Home" will be a refreshing spin to the fund raising.  We are hoping to raise $12,000.  Please keep the success of the mission trips in your prayers.

Outreach Report

Outreach Ministry Meeting Minutes: March 12.

Attendance:  (8) Barbara Fowler, Sue & Mark Helmer, Korri Iracondo, Sharon Ryan, Rosalie Hentz, John Benton, Lesley Duggan

Meeting opened with prayer led by Lesley.

Spring Cleaning Collection 3/28-29 – It was decided that sorting need only take place during the 9:30 & 11:30 Masses rather than during or after each Mass.  Boy Scouts will pass out bags and tags March 14-15 and will collect donations in the parking lot.  Tags will be color coded representing each agency.  Instead of sorting all donations, counting and re-bagging them, all donations will remain in bags, and the sorting will be done by color coded tags (shopping lists), and donation count will be done using the shopping lists.  Tally sheets will be used for donation “inventory.”  John, Barb, and Charlene committed to helping during the 9:30 Mass and Korri to the 11:30. 
Delivery of donations – Monday, 3/30 after 8am Mass.  Korri and Sharon committed to delivering to Be Concerned and Barb to Boone CAC, since she volunteers there on Mondays.  Other volunteers will be needed for other locations.  Email will be sent for other volunteers. 

Grants
Lesley asked committee members to consider being a project leader for our remaining outreach projects. 

• April Grant: Transitions, Inc.  
  Outreach Project - Provide volunteers to help with “The Heroes Game”, an annual fundraiser event – basketball game between local police and firefighters.  April 18th 7:00 p.m. at Dixie Heights HS.  # of volunteers is not yet known.  Sue and Mark Helmer volunteered to be the project leaders.

• May: Action Ministries
  Project:  Help with the sorting and labeling of food donations from the Postal Carrier food drive.  Date:  Saturday, May 16th.  Korri volunteered as project leader.

• July:St. Charles Care Center
  Project – A cook-out with outdoor activities at St. Charles with the residents.  Date: to be determined.  A project leader is needed. 

• September:Rose Garden Home Mission, a Catholic Pro-life Outreach Center.  Project needed.  From conversations Lesley has had with its director, the center is very small, too small to accommodate more than a few volunteers at any one time.  The primary focus of the Mission is to help expecting mothers and mothers of new born babies; however, they do help all who come to their door with whatever they have on hand-food, clothing, blankets, etc...  Some ideas were shared as possible projects.  Rosalie suggested having a Baby Blanket Making Day.  Because of meeting time and with this project still months away, no decisions were made. Rosalie said she might be able to be the project leader. She will let the committee know. 

• November: Shoulder to Shoulder. 
  Project - Help with Thanksgiving Food Delivery to needy families on Nov. 24th.  Project leader is needed.

Counting Rice Bowl money:  Last year, Lesley and her family counted and rolled all the change from the Rice Bowls.  This year she’s asking the committee to help count the money on Tuesday, April 21 at 9am.  John Benton suggested using the change counting machine at his work credit union.  He doesn’t believe that there is a fee for its use, but he will check on that and get back with Lesley.  This would be much easier and less time consuming. 

2009 STYM Mission - This year’s trip will be local.  Lesley will be looking within the parish for projects and through Gallatin Co. CAC.  Having it here will give more opportunity for parishioners to get involved.  For example, groups/ministries within St. Tim’s will be able to sign-up to provide a meal for the mission group.  A project selection committee will be formed to assess project applications.  Possible projects will require an onsite home assessment to be done by a project leader who will determine if the project is do-able from a cost, labor/skill level and time perspective.  Project work will be to improve the safety, efficiency and quality of living for the home-owner.   

·    Holly Hill Outreach Project was very successful.  A Girl Scout troop along with Korri, Barb and Lesley assembled the gift baskets.  Leigh Ann Divine did a wonderful job with the girls giving a skincare and make up demonstration.  The girls were very appreciative for the opportunity to attend the fish fry as well as the gift baskets. 

·      Boone County CAC fieldtrip – Rosalie, Barb, Charlene, and Lesley visited with Judy Boggs, the CAC director for a tour of the center to learn of the services it offers the needy in Boone Co. as well as its needs. Because of the great increase in the number of people looking for help, the center’s greatest need is for volunteers to help with data entry, answering the phone, and assisting people with food and clothing needs. As a result, Barb volunteers at CAC Monday mornings 9-12.  Barb shared some of her volunteer experience thus far telling how difficult it is to hear people’s situations and their needs only for some to be turned away for help because they make just a few dollars over the income qualification level, or to be turned away because the bill (utility) is more than what CAC can give them.  Lesley suggested that Barb give them her name and number here at church as we may be able to help them where CAC cannot.  Jenny Benton also started volunteering and does so on Thursdays.  The CAC will be a recipient of the Spring Cleaning collection.

Red Envelope Campaign – A pro-life project specifically directed to President Obama.  Lesley will order approx. 700 red envelopes for the project.  The committee discussed ways to get the most envelopes into the hands of the parishioners the weekend of 3/28-29 for a national mailing date of 3/30.   It was decided that it would be best to have the envelopes already addressed to the White House and stuff them in the weekend bulletins.  Lesley will make mailing labels.  Envelopes will be labeled and stuffed on Friday, 3/27 after the scripture study.  Help if you can.

·    Easter Baskets for Boone Co. kids through CAC – As a committee, we have “adopted” 9 kids for Easter baskets.  Lesley will send out an email to the committee with the gender and ages and request candy/goodies to fill the baskets.  Baskets will be put together Friday 1/3 at 12:30 for those who want to help and will be delivered to CAC on Monday, 4/6.  The preschool and youth group have also “adopted” children for Easter baskets. 

Dates for Outreach Events for the 2009-10 Fiscal Calendar year were shared.

With the next scheduled meeting falling on Holy Thursday and with no pressing business for April, the committee will meet again on Thursday, May 14.

Community Report

Finance Council 

The Finance Council met on March 18.

• Proposed budget to be ready for Finance Council approval at May 20 meeting. 

• The Responsibilities of the Finance Council were discussed. A draft version of

• By Laws will be presented for consideration at the April 15 meeting.

• 2009 Offertory Pledge Drive 792 pledges – 329 stayed same; 133 decreased;

  141 increased; 190 new pledges.
  Jan-Feb contributions are at pledged level.

• The February 2009 and Fiscal Year-to-Date results were reviewed and discussed.

=====================================================

                February                      Year to Date (July-Feb.)

                   Actual    Budget   Variance    Actual         Budget   Variance

Income   158,478   194,035    -35,557    1,627,971    1,766,643  -138,672

Disburs.  217,534   224,519       6,985    1,543,358    1,732,892   189,534

Net       -59,056    -30,484      28,572       84,613         33,751    50,862

=====================================================

February Summary

Total income/receipts were $ 35,557 under budget.

Items Under budget–

1) Contributions were $ 28,107 under budget.

2) School Receipts - $ 5,379 includes 2 tuition postings.

3) Non-Revenue Receipts - $ 9,922 Diocesan Subsidy much lower than expected.  

Items Over budget –

1) Fund Raising Events - $ 1,759 Adult Dinner Dance over budget by $ 1,874.

2) Restricted Funds - $ 4,249

3) Other Receipts – $ 1,431 reflects the $ 1,500 Church Bulletin bonus.

=====================================================

Total disbursements were $ 6,985 under budget.

Items Under budget
1) Plant Operations/Maintenance - $ 18,053 due mainly to Property Insurance & Workers Comp. being paid a month early.

2) Religious Education - $ 6,399 Little Books donation by parishioner. No payment for the Primary grades director contract generating $ 3,000 savings.   

Items Over budget
1) Outreach & Evangelization - $ 8,033 mostly due to the Alternative Christmas collections of $ 9,211 being disbursed.

2) Kindergarten - $ 2,545 due to Registration Fee changes from $ 75 to $10.

3) Pre-School - $ 6,331. Registration fees posted into Deferred Income.

Year-to-Date Summary

Total income/receipts were $ 138,672 under budget.

Items Under budget– 1) Contributions $ 125,941;

2) School Receipts - $ 33,241;

3) Fund Raising Events - $ 17,252;

4) Diocesan Collections - $ 2,667

Items Over budget – 1) Other Receipts - $ 16,552;

2) Restricted Funds - $ 18,671;

3) Non-Revenue Receipts - $ 2,769;

4) Rental of Parish Property - $ 2,436.

=====================================================

Total disbursements were $ 189,534 under budget.

Items Under budget
1) Non-operating expenses - $ 155,769.

  1a) Diocesan & Secondary School Assessments under budget by $ 23,482;

  1b) Diocese share of Offertory Program under budget by $ 4,703;

  1c) Capital Expenses under budget in the amount of $ 127,612.

2) Pre-school - $ 14,793; Tuition received was $ 13,009 greater than budgeted.

3) Outreach & Evangelization - $ 5,134;

4) Worship - $ 5,945;

5) Diocesan Collections Remitted - $ 3,202.

Items Over budget
 – Plant Operations/Maintenance - $ 6,102; Property insurance was 10.6 % higher than budgeted; Utilities are 3.7 % over budget; outside lighting was not in the budget.