St. Timothy Pastoral Council Meeting Minutes
April 7, 2010

Present: Fr Bolte, Fr Jacob, Al Kovacic, Rick Harvey, Meghan Green, Jim Lockhart, Karen Riegler, Mark Deis, Bernadette Murphy, Phil Sheehy, Rick Allgeier, and Kathleen Thompson

The meeting opened with prayer led by Mark Deis.
The March minutes were approved.
Parishioner Angie Mims briefed the Council on a new program she and her husband, Dave will be starting as a support for families who have children with special needs. Their vision has the program following the four pillars of the parish, worship, community, formation and outreach. Recruitment is to begin right away. Fr Rick had already given his permission and his blessing to the project. Council member Mark Deis felt that it would be well received within the parish. All the council offered their best wishes and encouragement.
Finance Council: report presented by Jim Lockhart.
All were encouraged to see that receipts remained over budget and disbursements under budget.
Pillar Reports
Worship: presented by Meghan Green
The only discussion was how to make for better accounting of baptismal robes for Holy Saturday. Some additional robes may be necessary depending on the number in RCIA and the number of children entering the church at the Easter vigil.

Service: presented by Bernadette Murphy.
Outreach calendar for 2010 is set.

Adult Faith Formation: presented by Bernadette Murphy.
Year of the Priest Celebration has been planned to honor Fr Rick & Fr Jacob.

Youth Ministry: update was given by Father Jacob.

Pre-school and kindergarten : presented by Mark Deis.
The progress in pre-school and kindergarten registration and service hours by parents and their children was given by Mark Deis. The Council reiterated their pleasure in the success of the service projects completed by students and their families.

Community report: given by Rick Harvey.
Rick Harvey reported that the Fish Frys’ profit had surpassed last year’s. He also reported that the Bunny-Fest was another big success.
Pastor’s Reports
Father Rick asked the council to be watchful for any misuse of the handicapped parking spaces. He will address this issue more completely in the bulletin under “ A Letter From the Pastor’s Desk.”

In regards to the building committee and a contract with the architect, he told the council, he feels like the contract is in limbo and the attorney for the Diocese and the architect do not seem to be communicating. He will attempt to seek response from both during the upcoming week. He does not want to start all over with the process of finding another architect if that can be prevented.

Fr Rick confirmed that with any extra monies collected through the DPAA, will go towards a storage building and for new cabinetry around the statues of Mary and Joseph. This will allow for additional votive candles to be available.

His report ended with a brief discussion about the discernment process for new members who will be coming onto the Council in July.

The meeting was closed with prayer by Phil Sheehy.

Respectfully submitted,

Kathleen Thompson, Secretary

PILLAR REPORTS

Worship Report

Worship Committee meeting minutes: March 10, 2010

Present: Darlene Lageman, Irma Albanese, Ric Berndsen, Katie Barton, Dolly Holzwarth, Pam Jacobs, Meghan Green, Kelly Stuckenschneider, Chuck Melville, Michelle Alley and Mary Anne Kordenbrock.

Michelle spoke to Larry & Pat Lense regarding what they want to do for Holy Week; They will take care of the oils and will strip the palms for Palm Sunday.

Lenten Penance Service-Tuesday, March 16 at 7 pm. There will be no Mass that evening.

Seder Meal: Fr. did a great article in the Companion about the Seder Meal.

Lenten Small Groups
We had 17 people sign up one group of 8 and one of 9.
Next year Adult Faith Formation will handle this.

Holy Thursday, April 1
- Adoration during the day

- Seder Meal at 5:30 in Brodnick Hall

- Mass at 7:30 pm – Mike Keller and Chuck will get people for foot washing

Easter Vigil
- Michelle will check with Jennifer about getting extra door mats to put around the font for Easter Vigil and will check on towels (hand towels for Holy Thursday, bath towels for Vigil),
- Moving Pews, bringing up steps etc at 11:30 am. Bunnyfest is from 9-11 am
- Set up dressing rooms downstairs:
2 for women – Nursery and 2 yr old room,1 boy can dress in men’s room
- Bring candles & glow sticks out into the Gathering Space

Art & Environment
We will again offer to let people donate for Easter Flowers in memory of a loved one and put it in the bulletin.

Bereavement
We have had 3 funerals the last couple of weeks.
Do we have an infant pall? Mary Ann will check on this.

Eucharistic Ministers
We will have sign-ups for Easter and Holy Week in the Sacristy beginning next weekend.

Music
We really need to replace one of the wireless mikes. The newer one works well but the second one is terrible, a lot of static and feedback. A motion was made to purchase a new mike. We all agreed that it’s a necessary expense.

Everyone likes having Katie or Ross here for Stations, it really enhances the service.

Worship Committee By-laws
The by-laws are finished and are ready to be voted on.
Chuck read the by-laws for a vote.Pam Jacobs motions to accept the by-laws and Ric Berndsen seconds. All approve. Dolly signs the approval and Fr. Bolte to also sign.
The original is to be kept in the Parish Office and each member of the committee will get a copy

Next meeting: April 14, 2010.

Formation Report

Adult Faith Formation Meeting: March 24, 2010

Present: Ric Berndsen, Pat Rigney, Bernadette Murphy, Pat TenBrink,Deacon Mike Keller, Phill Aller

Fr. Judie
Great compliments were heard by all on the Day of Refection with Fr. John Judie. Some of the comments were “when can we get him back” and “can we rent a bus to go to Louisville to his church”. The committee was very pleased with how the day went.

Deacon Mike reported that 76 people attended. Total amount that was collected was $901. After paying Father John Judie and expenses of $376, the Adult Faith Formation made $50 on this Event

Priest Appreciation Dinner -May 1, 2010 at 5:30pm in Brodnick Hall
It will be a potluck dinner. The advertisement has been done and will be in the Companion. Thanks go out to Faye and Jeanette for a job well done.

Committee decided to use the spring colored table cloths in the hall. No decorations on the tables. It was brought up by Pat T. that it would be nice to have Turkey or Ham instead of BBQ. Deacon Mike is going to check into it with Jennifer. We will mark one table for Father Bolte and Father Jacob. No other markings will be on the tables. Everyone will sit where they like. Time to meet at the hall will be decided at the next meeting along with any last minute things.

Fall speaker: Brian Patrick - October 4, 2010 at 7pm in Brodnick Hall
Brian Patrick is involved with the Cursillo so we hope he will draw in people from the other Parishes. More will be discussed at future meetings.

Speakers for the fall of 2010 and the spring of 2011
The committee members will look for speakers for next year and bring the information to the next meeting. These ideas were brought up:
Karen Riegler and Kathy Keily
Military men and women on tours overseas.

Next Meeting: April 28, 2010 at 7pm

Youth Ministry

We continue to keep the numbers of attendance in the mid 30’s!!

Our overnight retreat was amazing. The only complaint received and it was unanimous was that it wasn’t long enough. Potter’s Ranch is recommended for any of your retreat or family needs!!

The Fish Frys are over and the youth ministry helped as a group with three but many students helped on a weekly basis.

On Monday March 29, STYM hosted the 8th grade students. We had 15 8th graders in attendance. It was a successful night and nice to listen to the youth ministry share their experiences with the students. They are amazing kids.

We are winding down the year. Our upcoming events include:
April 11: guest speaker on April 11 on the death penalty.
April 18: Hosea House outreach.
May 2: Senior citizen dinner.
May 16: high school senior pot luck dinner
May 23: spaghetti dinner/choir fundraiser in May.
Fundraising for the Mission Week runs for the 4 weeks after the DPAA.

Outreach Report

Outreach Committee Meeting: March 11, 2010

Present: Jim Sholar, Sharon Ryan, Korri Iracondo, Marty Herbert, Bernadette Murphy, John Benton, Carol Harvey, Lois Lambers, Lesley Duggan

Spring Cleaning collection: Rosalie, Kori, Sharon & Marty will help with sorting.
Donations will be delivered to Gallatin & Boone Co. CAC’s, BeConcerned

April Grant Project – Appreciation Dinner for Lions Club volunteers;
decided date – Monday, April 19 in BH. Jim volunteered to help coordinate; Sharon will also help. Committee will meet in April to discuss the details for the evening.

May Grant Project - Baptist Convalescent Center
Sharon volunteered to be the coordinator. Bernadette and Lois offered to help, too. Project might be similar to what was done with St. Charles last year. Ice cream social and help with activity (bingo).

Feb. Grant: Emergency Cold Shelter project went well. Total expenses-$144.

DPAA: suggested project is a storage shed which will house gas equipment currently in parish center basement; will also house all equipment and supplies for the Fr. Ruschman garden; building will not be operational for Outreach

Bishop's Visit: Lesley’s meeting with Bishop Foys went well; he seemed to already be knowledgeable of many aspects of our Outreach

Summer Mission Week
Project applications are being circulated through Gallatin Co. and the parish again. Lesley will share some with Marty & Geri Herbert for the Senior Services of NKY.

Garden planting dates – April 17 and May 15

Families for Life – Karen Riegler is new coordinator; Meeting scheduled on March 25.

Meal Provider Ministry – some struggles getting meals covered for some families. Carol Harvey and Lesley have already discussed a plan to go online for meal sign-ups through a Helping Hands site. Will be very user friendly, require less of Carol’s time filling in calendars and making calls. Volunteers will be able to go onto the secure website, view available dates for meals and sign-up. This will begin with September meals.

Blood Drive: Jim reminded everyone of the parish blood drive.

Outreach Calendar Dates for the 2010-2011 Fiscal year:

Benton Farm/City Heights Fishing Day – Monday, June 7
Back to School Collection – distribution weekend-July 10-11; collection weekend-July 17-18
Longest Yard Sale – Saturday, August 7
Youth room has been reserved for July 31-Aug. 7; BH reserved for Aug. 6-7
Halloween Costume Collection – Oct. 16-24; delivery on Oct.25
Pumpkinfest – target date-first Monday in October (?)
Thanksgiving Collection – distribution of bags-Nov. 6-7; collection weekend-Nov. 13-14; delivery-Nov. 15
Giving Tree Collection – tag making night-Nov. 18; Distribution weekend- Nov. 27-28 (Thanksgiving weekend); collection weekend-Dec. 4-5; deadline for donations- Dec. 8; Sort night Dec. 9; Delivery Dec. 13 or 14.
Alternative Christmas – Sunday, Dec. 5 in BH

Community Report

Fish Frys—Sales of dinners were up 4.7% compared to 2009. 5,226 meals were served this year compared to 4991 in 2009. Leftovers were sold to the Union Firefighters this year, reducing waste from prior year. Financial figures were not available at time of Pastoral Council.

Easter Egg Hunt was held Easter Saturday. The hunt was great; we had a wonderful crowd of more than 320 people. Thanks to all of the volunteers as all helped make for a fun day.

Preschool and Kindergarten

Kindergarten
Kindergarten acceptance letters and the tuition agreement forms have been sent to 26 families who registered in February. We have three families on the waiting list and will be referring them to St. Paul this week. Tuition has been raised by 4% and families have until May 1 to commit and to pay the $200 registration fee. 100% of the kindergarteners for the 2010-2011 year are former preschool students.

Preschool
We still have availability in our preschool program. The three year old program has 50 students registered (last year we had 48 total students). We opened an afternoon three year old program to accommodate parents who also have students in kindergarten; therefore, we still have 11 morning spots available. The four year old program has 65 students registered (last year we had 70 total). We have 5 spots available for the four year old section. We are still giving tours weekly and have had some people tell us that they will be dropping off registration forms this week.

Staffing
We also are trying to arrange staff assignments for next year. We will not be hiring any new staff members; however, we will be moving some of the staff from teaching positions to assistant positions (at their request). Katie Barton will not be teaching music in preschool or kindergarten and Julie Reynolds (kindergarten assistant) will be teaching music in the morning and Suzanne Laskodi will be teaching all of the afternoon classes. This is a great improvement, as our afternoon classes have not had a music teacher and therefore the classroom teachers have been teaching music and not getting a planning period.

Kroger Funds:
Kroger funds continue to grow and along with an anonymous donation we have been able to purchase more equipment and we have planned on adding landscaping around the playground. The Kroger money also benefits curriculum alignment and basic curriculum needs for the kindergarten and preschool. Tom Schmidt is planning on making another announcement about the Kroger cards in April or May.

Outreach:
We are collecting school supplies for children from Afghanistan who are attending a school that Miss Katie’s(Hubbart) brother (US Army) has helped to get off the ground. The supplies collected will be mailed next week.

We are continuing to work with Sister Ellen and the St. Augustine Center. This month we are collecting baby supplies.

Finance Council Report

The Finance Council met March 17, 2010. February 2010 results were reviewed. Council continues to monitor contributions & expenses relative to the budget.

July-February Summary
Total income/receipts were $ 67,517 or 3.93% over budget.
Total disbursements were $130,283 or 8.01% under budget.
Net: $197,800

Offertory
2010 Calendar Year Offertory Pledged – $ 1,332,236 796 Families
Received from Pledge Families $ 200,797
Received from Non-Pledge Families $ 26,586
Total Collected $ 227,383
2010 Offertory Pledge Drive – 842 pledge Cards received from 1454 Families
St. Tim’s will contribute $ 5,214 per month to the Diocese for years 2010-2012.