St. Timothy Pastoral Council Minutes
 March 20, 2007

Present:  Fr. Rick Bolte, Fr. Jacob, Mary Brzinski, Jim Sholar, Larry Lense, Mark Dornoff, Jerry Beatrice, Rick Hoban, Marin Smith, and Randy Herbert.

Absent:  Jerry Grefer.

1.      The opening prayer was offered by Randy Herbert, and the February meeting minutes were approved.

2.    Pillar Reports

  1. Rick Hoban presented the Finance Council report which covered several topics.  There are no Finance Council meeting minutes attached.

  1. The first item concerned the pre-school, which will not be ready for the school year beginning in the fall of 2007.  With the goal of opening in 2008, the Finance Council approved a parish loan of $50,000, payable over seven years, to cover start-up costs.  Costs covered would be any construction needed to meet local building and school codes, and salary for Deb Thomas, who has agreed to be the administrator.  The goal is for the school to be self supporting.  Mark Dornoff moved for the PC to approve the loan, seconded by Mary Brzinski, and approved unanimously.

  2. The second item concerned the storage room in the basement of the Parish Center.  Jerry Beatrice’s report was moved from its original place in the agenda to inform the PC of the status.  The Fire Department confirmed that removing the back wall did put us in violation of the fire code.  The options are to replace the wall or install a sprinkler system.  The Finance Council approved $5000 to install a sprinkler system, since it will be needed for the school codes anyway.  Mark Dornoff moved that the PC approve the $5000 outlay (2), and Larry Lense seconded.  It was approved with no dissenting votes.  We are hoping the concrete to finish the floor will be donated, and labor will be by volunteers.  Jerry suggested we wait until the work is done to re-organize the storage.

  3. The Finance Council recommended delaying upgrading the parish computer system for now.  However, a new census program is needed, and the Finance Council approved $2500 to cover the cost.  Mark Dornoff moved to approve the expenditure (3!), and Jerry Beatrice seconded.  It was approved unanimously.

  4. The DPAA goal for St. Timothy’s this year is $134,000.  The Finance Council approved using the excess for the stained glass windows if the excess is 50% or greater than the cost of the windows.  Some funds were left over from last year.  Mark Dornoff’s report was moved in the agenda, since it was pertinent to this issue.  He said that three suppliers were contacted and the best estimate was for $25,000 per side if no dividers (muntins) were removed.  Removing muntins would bring the cost to $35,000.  The PC consensus was to remove non-weight-bearing muntins so the windows will not appear to be too chopped up.  Mark and Fr. Bolte will now form a committee to look into themes and options.

  5. A car was donated to the parish for Fr. Jacob’s use. The Finance Council approved putting the car in the parish name.

  6. St. Paul School will be raising tuition for the school to cover salary increases for the teachers.  More information will be forthcoming.  The current year costs are within $200 of the budget.

B. Larry Lense presented the Worship Committee minutes from last month (see attached).

  1. Discussion included the plan for each pillar representative to recruit three volunteers for washing of the feet on Holy Thursday. 

  2. There will be representatives from RCIA at the Chrism Mass at the Cathedral. 

  3. There are 18 candidates for Eucharistic Minister training, including some from high school. 

  4. We have been advised not to put chairs in the aisles or gathering space which may inhibit evacuation during Easter services.  The ushers will be informed. 

  5. Mary Brzinski asked if there were any plans for a Seder meal this Easter.  It is too late to organize one for this year, but Marin Smith agreed to do so for next year. 

  6. The Parish Mission will be the 21st through the 25th of April, conducted by Fr. Cedric Pisigna.  Fr. Bolte has asked that all other parish activities be cancelled during that period.  Spread the word, and let’s have a great turnout.

C.    Jim Sholar gave the Outreach Committee report (see attached).  The poverty simulation that was to take place April 21st has been postponed indefinitely.  The committee is planning for the parish to participate in the multi-state yard sale which will take place in August.

D.    There was no Faith Formation report.

E.    Mary Brzinski gave the Community report  (see attached).  Profit from the dinner dance was approximately $15,000 plus a very enjoyable evening.

      Jim Sholar reported that the third welcoming event was to take place Sunday, March 25th.  There were 19 new parishioners registered this month.  The last event had seven attendees.

4.    Pastor’s Report.

  1. Leigh Ann Divine has been hired as the new Business Manager from a pool of 12 applicants.  Welcome to St. Timothy Parish.

  2. The foundations for the new parish signs have been poured.  Jerry Beatrice is looking into electrical power for them.

  3. We will begin in April to look for possible new PC members to replace those due to leave this summer.  Those leaving are:  Marin Smith, Rick Hoban, and Larry Lense.  Nominations will take place after Easter, and discernment will be in May.  Their first meeting will be in June.

5.  Under the heading of new business, Mary advised us that Mike Keller will be ordained at the Cathedral on Saturday, April 21st, at 10:00 a.m.  All parishioners are invited, and there will be a reception at St. Timothy’s on April 29th.

 6.  Also under new business, Jerry reported that the pipe in the corner of the parking lot has been pulled out of the ground.  Todd Baeten has recommended planting tulip poplars on either side of the drive to make the edges more visible.  One has been donated so far.

 7.  Mark Dornoff volunteered to offer the prayer for the next meeting, which is scheduled for April 17th.  The executive committee is tentatively scheduled to meet on April 3rd.

8.  The meeting was closed with the Lord’s Prayer.

Respectfully submitted,

Randy Herbert

Parish Council Secretary

PILLAR REPORTS

FINANCE COUNCIL
see detail in PC minutes

Outreach Pillar

Ministry of Outreach Minutes: March 10, 2007, Planning Day 

Attendance:  Paul Barth, John Benton, Lesley Duggan, Sue & Mark Helmer, Geri & Marty Herbert, Carol Harvey, Anna Humphrey, Marta Kroger, Jim Sholar, and Toni.

 Meeting began with prayer and a power point picture presentation highlighting various Outreach events.

 The purpose of the Planning Day was two-fold:
 (1) to generate new ideas for the Ministry of Outreach
 (2) generate new ways/ideas to promote Outreach involvement as well as Social Awareness/Responsibility. 

 Members were divided into two groups to discuss new opportunities for outreach within the areas of working with the elderly, children, the sick, disabled, the lonely as well as possible partnerships with other churches.   All were to be considered on three levels – local (within our own parish and local community), national, and international. 

 Once all ideas were shared, those that can be done in a short period of time were labeled “immediate” and those requiring more time and planning were labeled “goal.”

 Following are the ideas discussed:

Immediate:

Working with children, elderly, sick, disabled, and lonely

  • Learn of volunteer opportunities with local organizations serving the sick, elderly, and children.
  • “Take Me Out to the Ball Game” event with foster children, elderly, etc…
  • Serve as a support for the PSR program by providing Outreach opportunities such as:

  1. “Teaching Children to Share” program - provides opportunities for   children to share in times of need locally as well as in the times of natural disasters in the states or abroad.

  2. “Breaking Bread” with PSR – classes sign up to bake and donate bread for HOSEA House meals

  3. Garden Harvest groups for older PSR

  4. PSR grade levels adopting a child through CRS – 1st grade would adopt a child and support him/her throughout their PSR “career.”

  5. “Game Day on the Hill” – invite other children from other areas i.e. City Heights, Gallatin Co., foster children for a day of outdoor games.

  6. Confirmation PSR – “Adopt a Grandparent” Program – Students will make visits, offer light house and yard cleaning, holiday decorating, letter writing, prayer buddy.

  • Delivery” Program – take orders and make deliveries for the Men’s Group Chicken Dinner and Lenten Fish Fries to the elderly, homebound or disabled in our parish

Outreach Promotion and Awareness:

  • Instead of a Ministry Crawl – visiting many local organizations in one day – set up a monthly visit to one or two of our non-grant recipients to learn more about their missions. 
  • Better use of the Kiosk, gathering space, and Brodnick Hall for awareness: Digital photo board showing a continuous run of pictures with Parish Life
  • Personal and more immediate follow-up after Stewardship Fair sign-up
  • PowerPoint presentation in BH after Masses
  • Social Event to promote Outreach to new parishioners
  • Attend other ministry meetings to promote Outreach involvement i.e. RCIA, as well as see how Outreach can be a source for them.  Other ministries can help identify parishioners in need of Outreach.
  • Outreach Shirts
  • More pulpit promotion/encouragement from priest(s).
  • Guest speakers to promote social awareness to the parish as well as at Outreach meetings.  Example:  Having someone speak on misconceptions working with the homeless.  This could promote more volunteers for IHN.
  • On required Parent Nights with PSR – use the opportunity to have a Outreach Awareness session.
  • Visit other churches to learn of programs that are successful.

 Goal:

  •  Develop a Big Sister/Brother Program utilizing our Young Adults.

  •   Parish Nurse Program

  •  Purchase small bus for transportation with children, elderly, day trips, etc…

  •  Develop support for grandparents who are parenting grandchildren

  •  Virtual Outreach – send live footage of events to other organizations for viewing i.e. nursing home.

  • Develop Parish Wide Service Hours Competition to promote Gift of Time and Talent on various levels – individual, family, and region.

  •  “Share Your Talent” Day – A career day for disadvantaged children to emphasis the value of a higher education or trade skill.  Example:  Hairstylist could give free hair cuts while talking about her profession. 

  • National:  Mountain Mission Trip – CAP

  • International:  Continue to support St. Charles – Ted and Mona’s school in Africa.

As you can see there are many great ideas with some requiring more planning than others, but all seem to be very doable. The next step will be to determine who would like to be involved in the planning of such activities. Next steps will be discussed at our April meeting. 

Other business discussed:

The Poverty Simulation that was to take place on April 21 has been postponed for now.  While it serves as an awareness tool by bringing understanding of living in poverty to those who participate, there is no follow-up in place or provided by CAC that goes beyond awareness. Rather than having the Simulation at St. Tim’s in April simply as an awareness tool, it would be more beneficial and effective with more time to plan a tangible follow-up to the simulation which would provide the participants an opportunity to act on the awareness gained.  Ultimately, it would be ideal to use it as a jump start to a new Outreach program.  Back to the drawing board! 

  • The Boy Scouts will collect and deliver cleaning supplies and canned goods the weekend of March 24-25.  Organizations supported are:  BeConcerned, Gallatin Co., Mercy Maternity Pregnancy Center, United Ministries.
  • Stewardship Fair is April 29th.  We should have tri-fold booths for several Outreach events such as HONK, HOSEA House, City Heights, Gallatin Co., Seasonal drives, etc… The power-point shown today will be running at the fair.
  • April Outreach Grant Project – Region 7 Jerry Beatrice will coordinate with New Perceptions.
  • St. Tim’s will participate in the Big Yard Sale event that takes place throughout several states on August 4.  Parking lot spaces and tables will be rented to willing participants.  Proceeds will help pay the salary of Sr. Tina, the director of St. Charles School in Africa (Ted and Mona’s school) as our continued international outreach.  Food will also be sold as part of the fundraiser.

 It was determined that we will continue meeting monthly. 

 Our next meeting will be Thursday, April 19th in the Parish Center in the Pastoral Counseling Room, 7-8:30 p.m.

 Respectfully submitted by Lesley Duggan

WORSHIP
Committee Meeting Minutes: February 21, 2007

 

Present:  Fr. Bolte, Becky Herbert, Helen Baltz, Dale Foley, Larry & Pat Lense,  Madeline Bond, Kelly Stuckenschneider, Amy Brown, Fr. Jacob, Stephanie Schenk and Michelle Alley

 

Helen started the meeting at 7 p.m. with a prayer.

 

Easter and Holy Week

  • Fr. will bless the palms outside before Masses on Palm Sunday.

  • Liturgical Minister sign up sheets for Holy Week and Easter Masses.

  • RCIA will have representatives at the Chrism Mass to get our oils.

Holy Thursday

  • Need some new towels for washing of the feet. Helen will check on our supply.

  • Pillar Heads will need to find 3 people each to have their feet washed.

  • Clearing the Altar. Carrying the Blessed Sacrament to the Parish Center. Make sure the room in the P.C. is prepared (tabernacle, flowers, candles, chairs).

  • One candle will need to remain lit such as a candle in front of Mary with the tabernacle after adoration ends at 11. Also need a small table for the tabernacle.

Good Friday

  • Veneration of the Cross from 1-3 with a special Stations of the Cross in the evening.

  • What Crucifix did we use last year? Should we drape the hanging Crucifix? It is not done in every church.

Easter Vigil

  • Will begin at 8 p.m. Need to make sure those being baptized change their clothes faster afterward. We may need more small albs for younger children being baptized. Helen will check on this. Need someone from the parish who can sew.

  • Larry & Pat will check candles and glowsticks for the Vigil. What can be done with old candles? Stephanie said that the Passionist Nuns will take them.

Holy Saturday Morning

Is Breakfast with the Easter Bunny still scheduled for then? We think it is. We will need some men that morning to help move pews and the steps up from the basement. Where can we put the pews? Larry said last year someone told him they can’t be placed along the back walls of church due to fire codes. Stephanie Schenk has a friend on the fire dept. She’ll check on this.

 

Dressing Rooms

The Nursery and 2 yr old rooms will be used. Instead of moving the room dividers in there why not just put a coat rack in each room to hang clothes and wet albs on?

 

Brodnick Hall Chairs

          After the Vigil reception, chairs should be locked in the Youth Room to prevent people from carrying them up to the Gathering Space on Sunday.

 

Advent Inserts

          The Boy Scouts are going to take the Advent inserts out of the Hymnals, should we ask them to wax the pews as well? There are no Lenten inserts.

           

Eucharistic Minister Training

Due to the bad weather the training had to be canceled twice in February. Larry will hold another training on March 14 at 7 pm. Then the schedule with the new Mass times (4:30, 8, 9:30 & 11:30) will be done for April, May and June.

 

At the 8 am Mass we will only need 4 bread and 4 cups, if there is more of a crowd than we expect, the Mass Assistants will need to find more ministers.

 

Easter Flowers

Kelly was wondering about some kind of fund raising for potted plants on the Altar for Easter. Not really to defray the cost but for the sentiment of buying a plant in memory of someone. Fr. Bolte suggested a program for Easter Sunday listing who the flowers are in memory of. Kelly will check into this further.

 

Parish Mission

The Parish Mission will be held April 21-25. Chris Bruewer is handling this, we don’t need to do anything.

 

 We closed at 9:30 with a prayer. 

FORMATION
No report

COMMUNITY

Dinner Dance profit is going to end up around $15,000.

Fish Fry

Deposits for the first three weeks are as follows:

Week 1  $4532

Week 2  $5288:   Week 2 was our busiest so far

Week 3  $5517: Week 3’s deposit was larger because we had more Beer Battered fish to sell and it is more expensive.

The Youth have also raised the following amounts for their mission trip at the Fish Fry’s

Week 1   $878    the jail

Week 2   $125    split the pot

Week 3   $263    split the pot